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Joslyn Castle & Gardens is currently hiring for a Wedding and Event Venue Manager. Interested candidates should email a cover letter and resume to Executive Director Amy Richardson at arichardson@joslyncastle.com. 
 


Job Title: Wedding and Event Venue Manager 

FLSA Status: Salaried exempt 

Reports To: Executive Director 
 

Position Description:  The role of Rental Coordinator at Joslyn Castle & Gardens is critical to the sustainability of the Castle; rentals generate a large portion of the revenue used for daily operations. Though booking rentals is the primary focus of this job, the person in this role is expected to understand the historical significance of the property and this organization’s goals. This position will supervise and maintain the master schedule for the building. This position will also supervise the staff person that holds the responsibility for scheduling tours. 

The person in this position will be responsible for promoting this venue. They are responsible for booking all rentals including weddings and special events. They will manage expenses and income for rentals and tours in the annual budget. This position is a primary contact point with the public so one must be engaged and respectful to all guests. This position is key to our development and implementing strategies to attract renters to our venue.  

This position is demanding with irregular hours. Many weekends and holidays may be necessary with flexibility to take days off that your presence on site is not required. 
 

Primary Responsibilities: 

Create new and unique rental opportunities for JC&G. 

Increase utilization of JGC facilities through rental bookings 

Schedule and manage all rentals. 

Responsible for budget planning and monthly income and expenses for rentals and tours 

Responsible for marketing content development for rental promotion and contracted events. 

Responsible for supervising staff responsible for public and private tours 

Supervise JCG event independent contractors. 

Responsible for the master calendar for the Castle & Gardens 
 

Essential Job Functions: 

Promote and increase the rental events and activities at JC&G 

Responsible for developing and executing budget for rent and tours. 

Supervise all event rental activities.  

Supervise staff responsible for tours. 

Supervise to coordinate all Joslyn Castle final logistics regarding rentals. 

Creating floor plans for rental events and submitting them to grounds management 

Supervise and/or oversee print and electronic marketing for rentals.  

Corresponding with potential renters through emails, phone calls and event venue websites 

Managing the rental related content presented on Wedding Wire/The Knot as well as the Joslyn Castle & Gardens Website 

Touring the facility with potential renters 

Sending out rental agreements and invoices 

Booking security for all rental events 

Navigating pickups and drop offs for items rented (dishes/linens) for rental events. 

Booking and invoicing photo shoots 
 

Skills and Abilities Required: 

The incumbent will be able to: 

Develop plans and implement strategies to attract customers. 

Proficient with web, digital publishing and social media platforms 

Hospitality is your middle name. 

Strong attention to detail, accuracy and follow-up 

Effective verbal and written communication skills 

Ability to meet deadlines. 

Ability to manage multiple projects and priorities simultaneously. 

Ability to perform work functions independently and direct the work of others.  

Ability to create and maintain an established calendar of events and programs.  

Ability to set and follow established safety guidelines and assure that they are followed by others.  

Ability to work with Microsoft Office 365, and misc. applications. 
 

Qualifications: 

Bachelor’s degree or training in hospitality preferred.  

Minimum of 3-5 years communications, marketing, and/or sales experience  

Must be able to work well with a variety of different people and situations. 

Must be able to lift 30 lbs. and navigate stairs.  
 

Scope of the Job: 

Reports to the Executive Director and works closely with JCG staff, volunteers, and guests.  

Hours – Variable, depending upon need, some evening and weekend work required. During the prime season for weddings or events could be weekends and holidays with the ability to flex or adjust on other days. 

The JCG provides vacation, sick and personal time off and a flexible work schedule. Benefits such as health, dental and 403b are also available. 

Disclaimer 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.   

Must be authorized to work in the United States, pass a background check and be in compliance with Joslyn Castle & Gardens policies. 

 

*Please email resume and cover letter to arichardson@joslyncastle.com

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